Deed preparation

Typically when you purchase real estate, you enter into a sales contract to do so. This is your legal contract. The names used on sales agreement are where we start with our deed preparation. A deed is a legal instrument conveying or transferring interest in property.  There are many forms of deeds, including General Warranty, Special Warranty, Quit Claim, Fiduciary, Sheriff, and Tax Claim.  Each form makes certain representations from grantor to grantee.

Components of a deed start with date, grantor (seller), grantee (buyer), consideration (sales price), legal description, tax map, UPI, or lot and block number, recital (commonly referred to as being clause), property address, grantee’s mailing address, and signatures.  In Pennsylvania, grantor’s signature must be notarized.  Also, in Pennsylvania there are certain clauses a deed must contain, Mine Subsidence, Coal Clause and/or Environmental Notice. It may also set forth subject to any rights of way, leases, covenants, subdivisions, mortgages and prior conveyances. We strive to prepare your deed to cover all these details.

Every state is different, in Pennsylvania, an attorney can prepare a deed and when there is title insurance issued a settlement firm may prepare deed as well.  Your deed must be recorded as quickly as possible in the land record’s office (Recorder of Deeds) of your County. As a buyer, you should receive the original recorded deed for your records.


Talk about pressure, my lender provided me with a list of 1 recommended real estate closing company. I found the courage to speak up for myself and made the decision to select Westmoreland Paralegal Services for my closing company.

Janice Ritsko – Home Buyer

Gail worked with my schedule to set our meetings.  Before my real estate closing, she provided me with my itemize closing fees so I knew what to expect. Oh and by the way, I recommend Gail for your real estate closing.

Michele Fyock

I am a first time homebuyer. I thought I had financing lined up and it fell through. So I took Gail up on her offer to help. Gail worked with estate attorney, mortgage broker and myself to get my deal closed on my schedule.

Glenn Perry – Home Buyer

Gail was very easy to work with on the closing of our property.  She was professional, personable and very informative.  We recommend Westmoreland Paralegal to anyone who is buying or selling a property.

Barb & Travis Smeltzer

If there’s one thing Gail Malloy understands, it’s real estate closings. If there is one thing Gail Malloy does, it is DELIVER. She saved us $1,475.00. With Gail on your team, you know you will have a successful closing.

Craig and Melissa – Carlisle, PA

…just wanted to send a quick “thank you for all your help” in getting these documents filed in Westmoreland County. I just received UPS package with completed, filed documents…Greatly Appreciated

Adele – Title Insurance Services

Thanks for staying late to get that done. You went above and beyond and I really appreciate it. I know Luka and Ted do too. That was very awesome of you!!

Anthony Bompiani – Bompiani Law Group LLC

Thanks, Gail – we appreciate your excellent service, as always!!!

Kim – First American Title Insurance Company

….wanted a quick closing with title insurance BUT without attorney fees. That’s exactly what I received. Fast, friendly service and compatible to my busy schedule. Thank you and see you at the next one!

Devon – Investment Property Buyer